MDOT Project No. 0077-0225 West Point McCharen Field Airport #18726

Notice is hereby given that the City of West Point, Mississippi, will receive sealed bids for construction of improvements to McCharen Field.  Bids will be received at the WEST POINT CITY HALL, 580 COMMERCE STREET until 2:00 P.M., local time, Thursday, August 7, 2025.  BIDS will then be publicly opened and read aloud.  Bids received after this time will not be accepted and will be returned unopened.

The project shall consist of Drive Thru Hangar and Access Road Paving and Related Improvements at McCharen Field.

Instructions to bidders, bid forms, plans and specifications, and contract documents may be examined at the following location:

Clearwater Consultants, Inc.
316 University Drive
Starkville, Mississippi 39759
(662) 323-8000

Bidding Documents may be downloaded from the designated website. Prospective Bidders are urged to register with the designated website as a plan holder, even if Bidding Documents are obtained from a plan room or source other than the designated website in either electronic or paper format. The designated website will be updated periodically with addenda, lists of registered plan holders, reports, and other information relevant to submitting a Bid for the Project. All official notifications, addenda, and other Bidding Documents will be offered only through the designated website. Neither Owner nor Engineer will be responsible for Bidding Documents, including addenda, if any, obtained from sources other than the designated website.  If you have any questions regarding the online planroom please contact Stephen Tutor with Plan House @ 662-407-0193.

The Bid Schedule may be examined on-line at the Mississippi Contract Procurement Center, Mississippi Development Authority, https://www.ms.gov/dfa/contract_bid_search/ Minority and women’s business enterprises are solicited to bid on this contract as prime contractors and are encouraged to make inquiries regarding potential subcontracting opportunities and equipment, material and/or supply needs.

A certified check or bank draft drawn on a solvent bank, payable without condition to the City of West Point, Mississippi, or a bid bond of an amount not less than (5%) of the base bid amount shall be submitted with each bid as a guarantee that, if the bid is accepted, a contract will be entered into, and the performance of the contract properly secured.

The Owner reserves the right to refuse to issue a proposal form to a prospective bidder should such bidder be in default for any of the following reasons:

(a) Failure to comply with any prequalification regulations of the Owner, if such regulations are cited, or otherwise included, in the proposal as a requirement for bidding.
(b) Failure to pay, or satisfactorily settle, all bills due for labor and materials on former contracts in force (with the owner) at the time the owner issues the proposal to a prospective bidder.
(c) Contractor default under previous Contracts with the Owner.
(d) Unsatisfactory work on previous contracts with the Owner.

No bid shall be withdrawn for a period of ninety (90) days after the scheduled date and time of the opening of bids without the written consent of the City of West Point.  Within the limitations of state law, the City of West Point reserves the right to reject any or all bids received, to waive any informalities or irregularities in the bids received, or to accept any bid that is deemed most favorable to the City of West Point.

By:                    
Original Signed                                   
Delores Doss, Municipal Clerk
City of West Point, Mississippi                       

Date:   
July 10, 2025